Event pacing

When putting event together, it is important to focus on the pacing for the entire event.  Your attendees don’t want to be over-stimulated or under-stimulated.  Certainly a challenge for even the best of meeting planners!  We have some tips to help you plan the perfect event:

  • If appropriate, break up content with small interactive exercises while presenters are setting up.  Things like say hello to your neighbor, ask the person in front of you about blah, fill out a comment card, etc.
  • If integrating live musical or performance acts, leave their gear on stage:  it creates anticipation for things to come and it speeds up the flow of your event.
  • Schedule your most dynamic speakers ar the beginning of sessions (first of the day, first after lunch, etc) – it sets the pace and brings your audience members to attention
  • Put your most reflective speakers before breaks – gives something for audience members to discuss

And as always, when planning content, know your audience!  Don’t be afraid to ask what they want!

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