When putting event together, it is important to focus on the pacing for the entire event. Your attendees don’t want to be over-stimulated or under-stimulated. Certainly a challenge for even the best of meeting planners! We have some tips to help you plan the perfect event:
- If appropriate, break up content with small interactive exercises while presenters are setting up. Things like say hello to your neighbor, ask the person in front of you about blah, fill out a comment card, etc.
- If integrating live musical or performance acts, leave their gear on stage: it creates anticipation for things to come and it speeds up the flow of your event.
- Schedule your most dynamic speakers ar the beginning of sessions (first of the day, first after lunch, etc) – it sets the pace and brings your audience members to attention
- Put your most reflective speakers before breaks – gives something for audience members to discuss
And as always, when planning content, know your audience! Don’t be afraid to ask what they want!